How Do I Authenticate My Shareholder Register?

This is a private document written by a company or an individual, so it is notarized first and then receives a Ministry of Justice apostille. The procedure varies depending on whether the destination country is a member of the Apostille Convention.

3-Second Summary — Private document → Ministry of Justice apostille after notarization (non-member countries: consular confirmation after notarization). Check Find Your Path for the exact procedure.

Key Summary

Document Type

Private document (written by a company or individual)

Notarization Required?

Required — notarization (attestation of a private document) before the apostille

Translation/Authentication Required?

Depending on the destination country and receiving institution, translation, apostille, or consular authentication may be required.

The Overseas Koreans Agency asks that documents not written by the national or local governments be notarized before applying for an apostille. A certificate issued by a government body is a public document and needs no notarization (Overseas Koreans Agency, “Apostille Issuance Procedure”, checked 2026-10-09). Check Find Your Path for the exact procedure.

Common Situations Requiring This Document

Overseas corporate establishment/investment review
Overseas equity transactions/M&A
Submission for overseas financial institution due diligence

Procedure

Prepare the Shareholder Register at your company and apply for notarization at a notary office
If the destination country is a Convention member, apostille after notarization
If not a member, MOFA consular confirmation and embassy authentication after notarization
Translation and certified translation if required

Frequently Submitted Countries

USA China